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Posted on: April 05, 2021 | Back | Print

Embassy of India

Riyadh

Embassy of India, B-1, Diplomatic Quarter, Riyadh -11693 invites bids for servicing and maintenance of the Heating Ventilation Air Conditioning (HVAC) system at Chancery and its Residential Sites in Diplomatic Quarter, Riyadh -11693, Kingdom of Saudi Arabia.

2. Scope of Work: The following are included in the scope of work:-

(I) Provision of an air conditioning technician on the site on a full time basis.

(ii) Operation, Servicing and maintenance of HVAC works and the exhaust fans installed in the Chancery, embassy residence and in all the staff residences.

(iii) Necessary control adjustments for optimum efficiency and output of the equipment.

(iv) Provision of services of trained technicians to attend to the preventive maintenance schedule on a total labour basis. The maintenance will be attended to during the normal working hours at regular intervals.

(v). Provision of the skilled personnel, equipment and special measuring devices which are deemed essential for maintenance of HVAC system.

(vi) Provision of Refrigerant required for topping off.

(vii) Periodic inspection by service engineers and submission of report on conclusion of each inspection.

Note: (i) Only Indian passport holders with valid iqama and medical coverage will be employed for maintenance of HVAC work in embassy of India, Riyadh

(ii) For inspection of the site Attaché (Admn), Embassy of India, Riyadh, may be contacted at 0542126792 and email: adm.riyadh@mea.gov.in

3. Bids:- Interested companies should submit (I) the company profile (ii) details of jobs undertaken by them in the past with references (iii) Vat Registration Number in the Technical Bid in a sealed envelope clearly mentioning the same on the cover .The financial bid in another similar sealed envelope should have the price as per the scope of work mentioned in Para 02 above. Both the bids should be submitted in a single sealed cover to the Head of Chancery , Embassy of India, B-1, Diplomatic Quarters, Riyadh -11693, Kingdom of Saudi Arabia latest by 29.04.2021.

4. Date of effect:- The agreement will be valid for one year which can be extended on same terms and conditions on mutual consent for another year.

5. Opening of bids, Evaluation and Selection: The Company with good credentials, skilled manpower and offering the best price will be awarded the job. The decision of the Embassy in this regard will be final.

(Head of Chancery)

DETAILS OF THE AC/ELECTRICAL EQUIPMENT

1. CHANCERY BUILDING AND EMBASSY RESIDENCE

Sl. No.

Equipment

Make/Model

Qty

1

Chillers

Carrier/30 GT -080

3

2

Air Handling Equipment

Carrier /39 LA-15

10

3

Chilled water fan Coil Units

Carrier /42 CE-24/42 CG-2

28

4

Chilled Water Pumps

Aurora /344A-BF

3

5

Motor Control Panel

1

6

Control Desk

1

7

Window ACs

5



II. RESIDENCES & MULTI-PURPOSE HALL

Sl. No

Equipment

Make/Model

Qty

1

Mini Split Units

Carrier /42KQD018+38CKB018

248

2

Central Split Unit

Carrier /40 RE008+38AK008

4

3

Exhaust fans

Woods/2101 GP-630

4

4

Exhaust fans

Woods/2101 GP-315

37

5

Exhaust fans

Woods/2101 GP-250

137

6

Exhaust fans

Expleaire /GX-9

15

7

Window ACs

9



SCHEDULE FOR PREVENTIVE MAINTENANCE

Sl. No

Details of job

Periodicity

1

Cleaning and installing of Air Filters

30 days

2

Checking of operation of all electric circuits

Terminating into the A/C system components

30 days

3

Lubricating of Motor bearing, if required

90 days

4

Checking-up for any unusual noise or vibration

30 days

5

Checking-up system for oil and Freon leaks by visual inspection

30 days

6

Checking-up refrigerant charge and moisture content through liquid line sight glass

30 days

7

Checking up of operation of electrical switch /Electrical contractors

30 days

8

Checking up of operation of High/Low pressure cutouts, solenoid valves ,differential pressure switches

30 days

9

Cleaning of condenser coil

30 days

10

Checking up of operation of thermostat

30 days

11

Inspection and checking up of evaporator coils

120 days

12

Cleaning of evaporator coils

180 days